Administrative Project Coordinator, Client Services

CBRE

WHO WE ARE
CBRE is the global leader in commercial real estate services and leverages the industry’s most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

CBRE has been ranked the industry’s top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune’s “Most Admired Companies” in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders.

The commercial real estate market is undergoing a significant and exciting change – driven by data and technology. Digital and Technology powered products play a vital role in CBRE’s mission to create unmatched value for our clients.

WE OFFER

A commitment to providing you with career growth opportunities within your CBRE career

An open source culture/atmosphere that encourages learning and contributing back to the community.

Energetic and collaborative teams and consulting partners

We support staying on top of the latest best practices and tools

A competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability)

Paid holidays/vacation

 

WHO YOU ARE
You thrive in a fast-paced, deadline driven environment where you can showcase your expert project coordination skills while delivering executive level administrative support to a successful sales team.

You enjoy delivering flawless results through utilizing your eagle-eye for even the smallest of details within each project.

You have conquered the art of being a successful administrator through providing exceptional administrative support while also effectively communicating and partnering with all departments to complete projects.

 

JOB SUMMARY
Provides crucial administrative functions that directly impacts high level sales professionals and leadership with successfully achieving business objectives. Upholds CBRE’s World Class Service within each interaction and support function including but not limited to brokerage administrative services, supporting marketing initiatives, and managing corporate processes.

Ideal candidate will have experience in supporting multiple Executive Level Leaders and/or Successful Sales Teams within client-facing environments.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES
Sales administration deliverables includes a wide level of complexity (i.e. project tracking, editing and proofing marketing templates, calendaring, distributing correspondence, preparing and maintaining files and arranging meetings, meeting minutes, budget tracking, schedule updates, etc.).

Interfaces with sales professionals, department staff, etc. regarding marketing and client requirements; gathers necessary information to complete marketing tasks; works with stakeholders on appropriate methodology on creation of marketing and presentation materials.

Creates and maintains a marketing template library of company-sanctioned marketing materials that may include maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using advanced desktop, graphic, and mapping software.

Creates standard listing and commission agreements; coordinates non-standard listing creation, requests and approvals with sales/client facing professional(s) and legal department(s); in coordination with other departments, maintains and tracks listings and commission agreements.

Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).

Generates standard and ad hoc reports as required and assist with website updates (as needed). Assists with project tracking by updating project logs, task lists, preparing project status reports.

Coordinates the distribution of internal and external marketing information. Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.

Other duties as assigned.

 

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Associate’s degree (A.A.) or equivalent from 2-year college required. 

3 years’ experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 

2 years’ experience in the Real Estate industry.

CERTIFICATES and/or LICENSES
None.

COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.

REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and/or ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign preferred. Strong marketing knowledge needed.

SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.

Equal Opportunity and Affirmative Action Employer
Women/Minorities/Persons with Disabilities/US Veterans

To apply for this position, please copy and paste the following link into your browser address bar:
https://cbre.contacthr.com/81529219